- Create / Update / Delete : Whole document lifecycle is handled by City Soft DMS
- Create version : documents stored are automatically versioned, for more security and data loss preventing
- Customize your documents repository, by custom meta-data’s management
- Connect third parties application to provide meta-values, and index your documents regarding your business data’s
- Powerful and customizable search engine : documents and meta-data’s are indexed together, to provide custom views of your documents repository
- Bookmarks documents
- Create advanced search requests
- Create advanced search bookmarks
- Checking / Checkout feature
- Desktop Integration (under commercial license) : Windows, et Microsoft Office
- Security : fine grained user rights management
- Standards authentications and security system are supported
- Information’s system integration : service oriented architecture provides deep integration with third parties integration
ACCESS TO City Soft DMS FROM ANYWHERE
City Soft DMS Web Explorer allows users to access City Soft DMS features from a web browser.
This application allows a remote access to all DMS features: view, update, collaborative features, etc.
City Soft DMS Web Explorer is fully compliant with internet standards in order to provide a complete experience regardless of the user's internet browser.
Moreover City Soft DMS Web Explorer comes with a mobile version that allows users to easily access DMS features with their smart phones.
The City Soft DMS Web Explorer is included inside the standard City Soft DMS Bundle.
City Soft DMS DIRECTLY IN YOUR DESKTOP ENVIRONMENT
City Soft DMS Explorer is the must-have tool required to access your document repository directly from your favorite applications. Using it, you will optimize your document management, directly from your desktop.
City Soft DMS Explorer enhanced the user experience dramatically. Available for all versions of Microsoft Windows (from XP to 8), City Soft DMS Explorer brings to users all the DMS features directly on their Windows desktop. Therefore users are no longer required to change their way of working and then adopt DMS best practices more quickly.
Drag and drop
City Soft DMS Explorer allows users to directly drag and drop files or folders from their desktop to City Soft DMS .
With the import/export module, users can easily import or export a large volume of files or folders without having to use any additional software.
Seamless integrated backup system
City Soft DMS Explorer comes with the City Soft DMS Agent which "observes" the modifications the user makes on documents. Therefore all documents opened from City Soft DMS Explorer and modified with any kind of applications (OpenOffice, Microsoft Office, Photoshop, etc...) are directly saved to City Soft DMS without requiring any extra operation from the user.
The City Soft DMS Agent also includes a security system that backups modified documents before sending them to the server. The user can then easily access to all previous versions of a document. Therefore traditional problems of client/server architectures are prevented.
BRINGS City Soft DMS FEATURES TO MICROSOFT OFFICE
Enhanced collaborative features
Office plugins makes documents checking automatic without requiring any action from the user. After a document is opened it is automatically locked so other users can only access it in read-only mode in order to guarantee the document repository's integrity.
After the document is closed it is automatically unlocked so other users can modify it.
Microsoft Office metadata integration
City Soft DMS for Office also allows the connection between the metadata from City Soft DMS and the ones issued by Microsoft Office. Therefore the metadata of a document is automatically enriched with the ones from City Soft DMS and directly editable inside the document. This system makes using document templates possible as well as document generation from its metadata.
Simplified version control
City Soft DMS for Office simplifies dramatically the version control system. The user can choose to issue a new version in City Soft DMS at any time while he is modifying a document. This feature is available directly with the Microsoft Office environment and therefore optimizes the document's lifecycle control.
City Soft DMS makes workflow design easier. Users can issue workflow requests to authorized groups or users. Each step of a workflow is fully customizable and can be set to send email notifications.
It is often necessary to attach notes or comments to a document in order to provide additional information to users that would have to deal with it. City Soft DMS offers such features. Moreover those notes and comments can be parts of the version control system.
Version control is a basis of the City Soft DMS core system. Each user can contribute to a same document while preserving its integrity and its reversibility. Content, metadata and comments are parts of the version control system so the full tractability of the documents' lifecycle is guaranteed.